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Veazie Planning Board 08/12/2003
       Town of Veazie Planning Board
    Minutes of August 12, 2003 Meeting


Chris Cronan called the meeting to order @ 7:05 p.m.

Present: Board Members: Chris Cronan (Chairman), John Manter, Terry Studley, Suzanne Malis-Anderson, David Wardrop (Alternate)
Town Officials: Allan Thomas (CEO), John Ellis (Asst. CEO), Beckie-Jo Woods (Deputy Clerk).

Consideration of Minutes:

There were no minutes to consider.

Item 1: NPDES (National Pollutant Discharge Elimination System)
        -Clean Water Act 1976 Phase II:

        -John Ellis explained that he has to designate duties to various persons in the Town. The duties and assignments are as follows:

Public Participation/Involvement:
        
-Adopt-A-Stream Program – John Ellis
-Attitude Surveys – Not assigned
-Community Clean-Ups – Not applicable
-Community Hotlines – Web page, TV station, Newsletters, email, phone, and fax-John
Ellis – Year one
-Create a Volunteer organization – Not applicable
-Establish a Citizen panel – Not applicable
-Establish Citizen Watch Groups-Not assigned
-Finalize Citizen Panel Recommendations – John Ellis – Year two
-Public Meetings-Print Media – John Ellis – Year Two
-Public Meetings – Radio Media – John Ellis – Year One
-Reforestation Programs – Carol Redelsheimer – Years two, three, four, and five
-Stakeholder Meetings – Allan Thomas and John Ellis – Year two, three, four, and five
-Storm Drain Stenciling – John Ellis – Year one and two
-Stream Cleanup and Monitoring – Allan Thomas – Year three
-Volunteer Monitoring – John Ellis – Year one, two, three, four, and five
-Watershed Organization – John Ellis, River Keepers, and Penobscot Stakeholders
-Wetland Plantings – Not applicable


Public Education and Outreach:

        -Classroom Education on Storm Water – John Ellis, Suzanne Malis-Anderson – Year one
        -Develop Educational Resources – Not applicable
        -Education/Outreach for Commercial Activities – John Ellis – Year two
        -Educational Displays, Pamphlets, Booklets, and Utility Stuffers – John Ellis – Year two
        -Expand Educational Resources – Not applicable
        -Lawn and Garden Activities – John Ellis, Suzanne Malis-Anderson – Year two
        -Low Impact Development – Allan Thomas, Planning Board – Year two
        -Pet Waste Management – John Ellis – Year one and two
        -Pollution Prevention for Businesses – John Ellis – Year two and three
        -Pollution Reduction – Not applicable
        -Promotional Giveaways – John Ellis
        -Proper Disposal of Household Hazardous Waste – John Ellis – Year one
        -Storm Drain Stenciling – John Ellis – Year one, two, three, four, and five
-Storm Water Educational Materials – John Ellis – Year one, two, three, four, and five-----Tailoring Outreach Programs to Minority and Disadvantaged Communities and Children  
        -Not applicable
-Trash Management – John Ellis – Year one, two, three, four, and five
-Using the Media – John Ellis – Year one, two, three, four, and five
-Water Conservation Practices for Homeowners – John Ellis – Year one, two, three, four,
        and five.

Illicit Discharge Detection and Elimination:

        -Continuation of Detection and Elimination Efforts – Not applicable
        -Detection and Elimination – Not applicable
        -Failing Septic Systems – Allan Thomas – Year one, two, three, four and five
        -Identifying Illicit Connections – John Ellis – Year one, two, three, four and five
        -Illegal Dumping – John Ellis – Year one, two, three, four and five
        -Implement an Information Management System for Tracking Illicit Discharges
                -John Ellis – Year one, two, three, four, and five
        -Industrial Business Connections – Allan Thomas and John Ellis – Year one, two, three,
                four and five
        -Initial Identification of Illicit Discharge Sources – John Ellis – Year one, two, three,
                four and five
        -Recreational Sewage – Not applicable
        -Recycling Program – John Ellis and Public Works
        -Sanitary Sewer Overflows – Allan Thomas and Gary Brooks (sewer Dept.)
        -Sewer System Map – Allan Thomas and Gary Brooks – Year one, two, three, four
                and five
        -Stormwater Ordinance – John Ellis – Year one and two
        -Train Employees – John Ellis – Year one
        -Wastewater Connections to the Storm Drain System – John Ellis and Allan Thomas


Construction Site Runoff Control:
        
        -All items are assigned to the Department of Environmental Protection.

Post-Construction Runoff Control:

        -Alternative Pavers – John Ellis and Allan Thomas – Year three and four
        -Alternative Turnarounds – John Ellis – Year three and four
        -Alum Injection – Not assigned
        -Bioretention – Not assigned
        -BMP Inspection and Maintenance – Allan Thomas
        -Buffer Zones – Planning Board – Years one, two, three, four and five
        -Catch Basins/Catch Basin Insert – Planning Board – Year one, two, three, four
                and five
        -Conservation Easements – Planning Board – Year one, two, three, four and five
        -Dry Extended Detention Ponds – Planning Board – Year three, four and five
        -Eliminating Curbs and Gutters – Planning Board – Year one, two, three, four and five
        -Grassed Filter Strip – Planning Board, CEO – Year one, two, three, four and five
        -Grassed Swales – Planning Board, CEO – Year one, two, three, four and five
        -Green Parking – Planning Board – Year three
        -Identification of BMPs – CES – Year one, two, three, four, and five
        -Improved Water Quality – Not applicable
        -Infiltration Basin – Planning Board – Year one, two, three, four and five      
        -Infiltration Trench – Planning Board – Year one, two, three, four and five
        -Infrastructure Planning – Planning Board, CEO – Year one, two, three, four, and five
        -In-Line Storage – Not assigned
        -Manufactured Products for Storm Water Inlets – Not applicable
        -Narrower Residential Streets – Planning Board
        -On-Lot Treatment – John Ellis – Year one, two, three, four and five
        -Open Space Design – Planning Board
        -Ordinances for Post-Construction Runoff – John Ellis – Year one, two, three, four
                and five
        -Porous Pavement – Planning Board – Year one, two, three, four and five
        -Publication of BMPs – John Ellis – Year one, two, three, four and five
        -Reduced Impervious Areas – Not applicable
        -Sand and Organic Filters – Planning Board – Year one, two, three, four and five
        -Storm Water Wetland – Planning Board – Year one, two, three, four and five
        -Urban Forestry – Carol Redelsheimer – Year one, two, three, four and five
        -Wet Ponds – Planning Board
        -Zoning – Planning Board – Year one, two, three, four and five


Pollution Prevention/Good Housekeeping:

        -Alternative Discharge Options for Chlorinated Water – John Ellis – Year one, two,
                three, four and five
        -Alternative Products – John Ellis – Year one, two, three, four and five
        -Automobile Maintenance – John Ellis – Year one, two, three, four and five
        -Develop Pollution Prevention Plan – John Ellis – Year one, two, three four
                and five
        -Employee Training Materials – John Ellis – Year one, two, three, four and five
        -Hazardous Materials Storage – George (Butch) Free (public works) – Year one,
                two, three, four and five
        -Illegal Dumping Control – CEO – Year one, two, three, four and five
        -Incorporation of BMPs in Master Plan – Not applicable
        -Information Management System – Allan Thomas and John Ellis
        -Employee Training Materials – John Ellis – Year one, two, three, four and five
        -Landscaping and Lawn Care – John Ellis, Suzanne Malis-Anderson, Planning Board-                        Year one, two, three, four and five
        -Maintenance Program Effectiveness – Not applicable
        -Maintenance Schedule – Not applicable
        -Materials Management – John Ellis – Year one, two, three, four and five
        -Parking Lot and Street Cleaning – John Ellis and George (Butch) Free – Year one, two,
                three, four and five
        -Pest Control – John Ellis and Suzanne Malis-Anderson
        -Pet Waste Collection – John Ellis – Year one, two, three, four and five
        -Pollution Reduction – Not applicable
        -Road Salt Application and Storage – John Ellis and George (Butch) Free – Year one,
                two, three, four and five
        -Roadway and Bridge Maintenance – John Ellis and George (Butch) Free – Year one,
                two, three, four and five
        -Septic System Controls – Allan Thomas and John Ellis – Year one, two, three, four
                and five
        -Spill Response and Prevention – Fire Department – Year one
        -Storm Drain System Cleaning – John Ellis and George (Butch) Free – Year one, two,
                three, four and five
        -Train Employees – John Ellis – Year one
        -Used Oil Recycling – John Ellis and George (Butch) Free – Year one, two, three,
                four and five
        -Vehicle Washing – John Ellis and George (Butch) Free – Year one, two, three, four and  
                five

Item 2: Consideration of Town Wide Planning:

        -Chris Cronan gave the Planning Board a list of questions the he has for Terry Dewan (Master Planner). Chris stated that the Board should go over the questions and develop some suggestions before meeting with Terry. The questions include the following:
        
1.      Where future Town roads should be developed to permit development and rural traffic flow, while preserving high value of open space?
2.      Can the Town map the undeveloped Town lands in terms of high, medium, and low values for open space potential? What are the highest priorities for open space preservation?
3.      What kinds of build-out scenarios can the Town envision with Community VIZ software?
4.      What tools should be used to encourage compact development and to preserve our high value rural open space?
a.      TDR
b.      Conservation subdivision overlay
c.      Purchase or donation of conservation easements
5.      Should the Town plan for future recreation areas in Town?
6.      Are changes needed in zones and zone boundaries?
7.      Do we have issues regarding industrial and commercial zoning in Veazie?

-There was general discussion about the above mentioned questions and the Board decided to put off the zoning questions until after meeting with Terry. The Board would like to focus on the roads and open space during the first workshop with Terry.

Next Meeting: September 2, 2003

Motion to adjourn @ 8:51 pm by Terry Studley. Seconded by John Manter


Respectfully submitted,

Beckie-Jo Woods
Deputy Town Clerk


 

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