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Council Minutes 06/04/2012

PRESENT:        Chairman Friedman, Councilor Perkins, Councilor Olson, Councilor Parker, Town Manager J. Hayes, Office Administrator J. Reed, Assistant Clerk A. Blethen, Recreation Director R. Young, Public Works Director B. Stoyell, Members of the Public.
        
ITEM 1. The June 4, 2012 Veazie Town Council meeting was called to order at 7:00PM.  

ITEM 2. Roll Call
        Councilor Olson, Chairman Friedman, Councilor Perkins and Councilor Parker were all present. Councilor King was excused.

ITEM 3. Pledge of Allegiance

ITEM 4. Consideration of the Agenda
                
ITEM 5. Approval of the May 21, 2012 Council Meeting Minutes
                Motion by Councilor Olson to accept the May 21st Council Meeting Minutes as     written. Seconded by Councilor Parker. There was no further discussion,                 voted 4-0 in favor.

ITEM 6. Public Comments
                No comments.

New Business:

ITEM 7. Meeting with the RSU Withdrawal Committee
Chairwoman Racquet asked permission for Manager Hayes to enter into letter agreements for legal and accounting services. Explained that she has spoken to law firms who have worked with municipalities going through the withdrawal process. Brann & Isaacson has a lot of experience, most recently with Starks. She has spoken with a partner from there. She believes they need guidance from experts in the field for structure going forward and feels we could use assistance of an accounting firm experienced with school issues. Rob Tomilson has been talking with RHR Smith.
The Committee has been meeting on a weekly basis. They had there first negotiation session with the board and Glenburn attended. Questions asked were: “What would we do about super services, special education services, etc.:” These would be wise to split with another district as they are expensive, but they are not comfortable to set a plan without legal and accounting advice.

ITEM 8. Authorize the Town Manager to engage the accounting services of Brann & Isaacson on behalf of the RSU Withdrawal Committee
                Motion by Councilor Perkins to authorize the Town Manager to engage the accounting services of Brann and Isaacson on behalf of the RSU Withdrawal Committee. Seconded by Councilor Parker. There was no further discussion, voted 4-0 in favor.
                
ITEM 9. Authorize the Town Manager to engage the accounting services of an accountant on behalf of the RSU Withdrawal Committee
                Motion by Councilor Parker to authorize the Town Manager to engage the accounting services of an accountant on behalf of the RSU Withdrawal                     Committee. Councilor Perkins asked how we arrived at choosing an accounting firm. Rob Tomilson explained that there are very few firms who do                   municipal/school. Brantner Thibedeau is working with the RSU so they couldn’t do it. Several others as well said they couldn’t but pointed towards                       Hollingsworth. The Committee got word that they didn’t do a good job with the Town. They were led to R.H.R. Smith where Charmin told them of her                history with the town and that they had worked with 15 to 20 schools. Motion seconded by Councilor Perkins. There was no further discussion, voted 4-0          in favor.

ITEM 10.        Appointment of election workers for the upcoming state primary and local election:
        John Manter – Warden
        Frances Kelly – Election Clerk
        Jacquelyn Treadwell – Election Clerk
        Steven Earl – Election Clerk
        Marilynn Bishop – Election Clerk
        Randall Bishop – Election Clerk
        Willena Monroe – Election Clerk
                Motion by Councilor Perkins to appoint the election workers for the upcoming state primary and local election. Second by Councilor Olson. There was no further discussion, voted 4-0 in favor.

ITEM 10a.       Election for MMA Vice President
        Election for MMA Executive Committee Member
                Motion by Councilor Olson to vote for Peter Nielson for MMA Vice President, John Butler, Jr for MMA Executive Committee Member, Michael Crooker as MMA Executive Committee Member and Marion Moore as MMA Executive Committee Member. Seconded by Councilor Perkins. There was no further discussion, voted 4-0 in favor.
        Nomination for MMA LPC Committee
                Motion by Councilor Parker to nominate Manager Hayes for the MMA LPC Committee. Seconded by Chairman Friedman. Councilor Olson asked if                         Manager Hayes felt like he has the time. Manager Hayes will talk to a colleague who has been on the Committee, but will take a stab at it. Voted 4-0 in                 favor.          

Unfinished Business

ITEM 11.        Manager’s Report
                The Safety Works report was received. Some things have already been taken care of. Department heads have begun taking care of issues. The Code                  Officer measured the weight load on over head   compartments in the fire bay. We have 6 months to get all issues fixed but want to get it all done as                   quickly as possible.
                Attended RSU budget meeting. An additional $67,768 increase in the budget for Veazie’s portion. Forwarded the numbers to Ben birch. This will be a $678                 county tax increase. The net impact is a $401,019.34 increase in education budget. If the budget doesn’t pass next Tuesday they will operate under last                 year’s budget. This is a 2.25 mil increase using last year’s valuation numbers. Councilor Parker asked  how the TIF relates to the mil. Thought that it makes            the mil increases slightly higher. Manager Hayes was unsure.
                Received funds for energy grant and the extension has gone into affect. Council         will be awarding bids at next meeting.
                Elected officials workshops coming up.
                Glenn Kennedy provided proof of insurance and named the Town as an additional insured party.
                Met with Bangor Gas and talked about natural gas into the village area. They are        interested but already have this years projects in line. They want a town               meeting of residents that would be affected in the winter to see who’s interested. Had a little talk about Chase Road and Silver Ridge. There is a gas line             out on Jackson Drive and they might hook into that sooner since it’s existing, but there’s no time line. They want some sort of financial incentive and                  would pay us back, as they go, over the years.
                Zumba classes finally got a contract officially signed.
                Town Reports have been received in the mail.            
                
ITEM 12.        Comments from the Public
                No comments.

ITEM 13.        Requests for Information and Town Council Comments
                Councilor Perkins requested cell phones be shut off before start of meetings.

ITEM 14.        Executive Session pursuant to 1 MRSA 405 (6) E & F – Discussion with Legal Counsel and 1 MRSA 405 (6) D – Discussion of Labor Contracts – Fire Department and 1 MRSA 405 (6) E Personnel
                Motion by Councilor Olson to enter executive session pursuant to 1 MRSA 405 (6) E & F, Discussion with Legal Counsel. Second by Councilor Perkins.              Manager Hayes requested that Dennis Farnham stay. No further discussion, voted 4-0 in favor.
                Motion by Councilor Olson to leave executive session pursuant to 1 MRSA 405 (6) E & F, Discussion with Legal Counsel. Second by Councilor Parker.               No further discussion, voted 4-0 in favor.
                Motion by Councilor Perkins to enter executive session pursuant to 1 MRSA 405 (6) D, Discussion of Labor Contract. Second by Councilor Parker . No              further discussion, voted 4-0 in favor.
                Motion by Councilor Olson to leave executive session pursuant to 1 MRSA 405 (6) E & F, discussion with legal counsel. Second by Councilor                       Parker. No further discussion, voted 4-0 in favor.
                Motion by Councilor Perkins to enter executive session pursuant to 1 MRSA 405 (6) E, Personnel. Second by Councilor Olson. No further discussion,               voted 4-0 in favor.
                Motion by Councilor Perkins to leave executive session pursuant to 1 MRSA 405 (6) E, Personnel. Second by Councilor Olson. No further discussion,               voted 4-0 in favor.

ITEM 15.        Review & sign of Town Warrant 25 & 25A & Payroll 25
                                
ITEM 16.        Adjournment
Motion by Councilor Parker to adjourn the June 4, 2012 Town Council Meeting.  Seconded by Councilor Olson. There was no further discussion, voted 4-0 in favor. Meeting adjourned at 8:08 pm.



A true record, Attest:



Amanda Blethen
Assistant Clerk
Town of Veazie





 

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