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Council Minutes May 7, 2012
PRESENT:        Chairman Friedman, Councilor Perkins, Councilor Olson, Councilor Parker, Councilor King, Town Manager J. Hayes, Office Administrator J. Reed, Assistant Clerk A. Blethen, Police Chief M. Leonard, Recreation Director R. Young, Public Works Director B. Stoyell, Captain P. Metcalf, John Holden, Members of the Public.
ITEM 1. The May 7, 2012 Veazie Town Council meeting was called to order at 7:00PM.  

ITEM 2. Roll Call
Councilor Olson, Councilor King, Chairman Friedman, Councilor Perkins and Councilor Parker were all present.

ITEM 3. Pledge of Allegiance

ITEM 4. Consideration of the Agenda
Councilor Parker asked about an auditor for town as he was contacted by two people inquiring if the council had made a decision. Requested to add Unfinished Business Item 7a. Auditing Services.

ITEM 5. Approval of the April 23, 2012 Council Meeting Minutes
Motion by: Councilor Perkins–to approve the April 23, 2012 meeting minutes as written. Seconded: Councilor Olson, no further discussion, voted 4-0 in favor, Councilor King abstained.

ITEM 6. Public Comments
There were no comments from the public.

Unfinished Business:

ITEM 7. Open Public Hearing for Proposed Budget for FY 2012-2013
Motion by: Councilor Olson – to open Public Hearing for thee Proposed Budget for Fiscal Year 2012-2013. Seconded: Councilor Perkins, no further discussion, voted 5-0 in favor.

1.      Presentation and overview of proposed budget
2.      Questions by members of the Council
No questions.
3.      Comments and questions by members of the public
No comments or questions.
4.      Close Public Hearing

Motion by: Councilor Perkins - to close the Public Hearing. Seconded: Councilor Olson, no further discussion, voted 5-0 in favor.

ITEM 7a.        Auditing Services
Manger Hayes reported that we have heard from several auditors. Julie made photo copies of names and price quotes for councilors and public.

Chairman Friedman said the council needs to give Manager Hayes direction, such as to how many years we want to contract with an auditor, but need to get prices in writing before making a decision. Manager Hayes agreed to have those for the next meeting, broken out in 1, 2 and 3 years. Councilor Olson would like to know if a 3 year contract is required if they give us a quote for 3 years.

Chairman Friedman also requested a scope of what fee covers in writing and if the auditor is willing to honor a bid put in previously it needs to be in writing that they are willing to do so.

ITEM 8. Act on the Municipal Budget
Motion by: Councilor Olson - to accept the budget for fiscal year 2012-2013.  Seconded: Councilor King, no further discussion, voted 5-0 in favor.

ITEM 9. Meeting with John Holden regarding the TIF Amendment
John Holden handed out a summary of a document that is the start of an amendment to the TIF.
1.      Discussing changing actual district that the TIF is based on and where we can do projects including adding the pump house by the damn incase it comes into the Town’s possession and also adding an option to add a natural gas line.
2.      Extending term of the TIF. Currently 20 year scheduled to end fiscal year 2019-2020. But no reason we can’t extend for purposes of municipal projects and shelter on-going tax value.
3.      Reformatting and making clearer what the TIF amendment is about to show municipal projects the town can use the TIF monies for.
4.      The amendment doesn’t result in any additional cost to the Veazie tax payer.
5.      TIF Amendment requires a Public Hearing with a 10-day notice and a Town Vote. Proposed to act upon at the scheduled Town Meeting on June 12th after holding a Public Hearing before the opening of the Town Meeting.
a.      Council agreed to move forward.
b.      Manager Hayes pointed out that the current warrant did not have the article but can add it and get it in tomorrow. Council agreed.

ITEM 10.        Sign Town Meeting Warrant
Motion by: Councilor Perkins – that the Council accepts the town warrant with an addition of an article to include an amendment to the Town of Veazie/ Casco Bay TIF document. Seconded: Councilor Olson, no further discussion, voted 5-0 in favor.

ITEM 11.        Manager’s Report
Chief Leonard reported on the Department of Labor’s visit. The Inspector should have a report in by end of this week or beginning of next week. Only a few concerns most of which he was able to address and would say the Inspector was impressed and that we are in pretty good shape.

Manager Hayes thanked Chief Leonard for filling in during his absence. Chairman Friedman added that he arose to the occasion quickly and did an excellent job.

Manager Hayes asked the council’s feelings on the large roll off out back that is costing $6,000 a year. He would like to see it go away and made that recommendation. Brian Stoyell said it’s been months said it had to be emptied. Councilor Perkins asked what goes in it and who uses it and Brian told him, “Anything except chemicals, etc. 90% of what is in it is dropped of when nobody is there. People do not have access to it after hours but do throw stuff over the gate.” Councilor Perkins doesn’t see a need for it if we are doing a clean up every spring. Council agreed. Councilor Parker said it’s a budgetary item that Joe should decide on. “If citizens complain then bring it back, but it’s your decision if it’s in the budget.”

Manager Hayes asked if anyone objected to a change in the charter. No objections.

ITEM 12.        Comments from the Public
No comments.
ITEM 13.        Requests for Information and Town Council Comments
Councilor Parker asked if Manager Hayes had followed up on the Tai Chi class being held at the Community Center as it is now being advertised on TV and wondered if it met the lease requirements and insurance. Manager Hayes has not followed up, but will do so.

Councilor Parker requested RSU updates each meeting from Councilor Olson or another committee member. RSU Withdrawal Chairperson Janine Racquet informed that the committee will be meeting Tuesdays and that they went over back ground documents and what they think the issues are. The committee is speaking with Superintendent Smith and looking for common ground with Glenburn. There is an RSU board meeting on Wednesday that the committee will be at. Miss Racquet is happy to report to the council as needed.

Chairman Friedman said that Captain Metcalf went to Veazie Villas to inspect detectors, etc and did a safety audit and he made the folks feel good.
ITEM 14.        Review and sign off Town Warrant 23, 23A and Payroll Warrant 23
ITEM 15.        Executive Session if necessary
Motion by: Councilor Parker – to enter Executive Session Pursuant to 1 MRSA 405 (6) A to discuss of personal matters. Seconded: Councilor Perkins. There was no further discussion, voted 5-0 in favor.

Motion by: Councilor Olson – to end Executive Session. Seconded: Councilor Parker. There was no further discussion, voted 5-0 in favor.

Motion by: Councilor Parker - that Manager Hayes investigate legal alternatives on a possible pending litigation. Seconded: Councilor Olson. There was no further discussion, voted 5-0 in favor.

ITEM 16.        Adjournment
Motion by: Councilor Olson —to adjourn the May 7, 2012 Town Council Meeting.  Seconded: Councilor Perkins. There was no further discussion, voted 5-0 in favor. Meeting adjourned at 8:16 pm.

A true record, Attest:

Amanda Blethen
Assistant Clerk
Town of Veazie


Town Office: 1084 Main Street, Veazie, ME 04401
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