PRESENT: Chairman Friedman, Councilor King, Councilor Parker, Councilor Olson, Acting Town Manager L. Varisco, Acting Town Clerk K. Morin, Office Administrator J. Reed, Fire Chief G. Martin, Recreation Director R. Young, Police Chief M. Leonard, Public Works Director B. Stoyell, Phil Ruck of CES, Inc., Mike Bush of Penquis, Members of the Public. Councilor Perkins was absent and excused.
ITEM 1. The October 24, 2011 Veazie Town Council meeting was called to order at 7:00PM.
ITEM 2. Consideration of the Minutes
Motion By: Councilor King —to accept the October 11, 2011 meeting minutes as written. Seconded: Councilor Parker, Voted 4-0 in favor.
ITEM 3. Consideration of Agenda
There were no additions to the agenda.
ITEM 4a. Public Hearing – Health Homes CDBG Grant
Chairman Friedman opened the public hearing at 7:03p.m.
Mike Bush of Penquis outlined that the public hearing was to inform the public of the grant and allow questions and comments on them.
He outlined that the grant provides anywhere between $10 and $13 million a year to be distributed in the State. It eliminates slum and blight and benefits low and moderate income people. The specific focus of this grant is improving homes that may have defects that are causing health issues.
There were no comments from the public.
Chairman Friedman closed the public hearing at 7:12p.m.
ITEM 5a. Healthy Homes CDBG Grant Update (Mike Bush, Penquis)
Motion By: Councilor Parker—for the Town Council to approve a Council Resolution and the following related documents; Standards of Conduct; Fair Housing Resolution; Section 504 Self Evaluation and Transition Plan; Residential Antidisplacement & Relocation Assistance Plan; Equal Employment Opportunity Policy Statement; pertaining to the Healthy Homes CDBG Grant. Seconded: Councilor Olson, Voted 4-0 in favor.
ITEM 5b. Stormwater Analysis Update (Phil Ruck, CES)
Public Works Director Brian Stoyell outlined that he had a meeting with Sewer Superintendent Gary Brooks, Acting Town Manager Larry Varisco, former Town Manager Bill Reed and Phil Ruck of CES, Inc. The group met to see if they could come up with any ways to help the Town save money on storm water activities. They found that a lot of towns in the area are using similar services and are using CES, Inc. to do their data.
Phil Ruck of CES, Inc. outlined that they work with the Bangor Area Storm Water Group (BASWG) as well as do work for the individual towns. The storm water program is managed in many different ways in different towns. He outlined that they take advantage of interns where they can on data collections and inspections. Phil Ruck outlined that where Allan Thomas had played such a big role, he would recommend a team approach where public works, assessing, the town manager and code enforcement are all involved to deal with MS4 compliance.
ITEM 5c. RSU #26 Board of Directors Appointment
Motion By: Councilor Parker—to appoint Chris Dalton to the RSU #26 Board of Directors to replace Paul Dupuis and fill his remaining term which expires June 2013. Seconded: Councilor Olson. Voted 4-0 in favor.
ITEM 5d. Town Manager Search Update
Acting Town Manager Varisco included information material and forms for the Council’s review regarding the Town Manager Search.
ITEM 6. Additions by Council
There were no additions by the Council.
ITEM 7. Manager’s Report
The Council reviewed the following documents:
a. A copy of the accountant’s interim audit report as requested by the Council.
b. A copy of the RSU #26 State Valuation for 2011 and the preliminary EPS.
c. A copy of the Fire Department report for September.
d. A copy of the letter granting a time extension for the $30,000 Efficiency Maine Grant pertaining to the Community Center.
e. A copy of a letter from RSU #26 reporting the results of the Finance Subcommittee’s review of the cost sharing formula.
f. Copies of the Town’s financials.
It was the consensus of the Council to meet at the Veazie Community School on Monday, November 7th for their next regular Council meeting.
ITEM 8. Comments from the Public
Gary Brooks stated that he thought the Council has done a pretty good job in the last three to four months. He outlined that Acting Town Manager Varisco came down to the plant and it was nice to have a town official come down and take an interest.
ITEM 9. Requests for Information and Town Council Comments
Councilor Olson inquired whether they should reach out to Lou Silver to try to make this winter’s plowing easier. Perhaps invite him to a meeting or have Acting Town Manager Varisco talk to him.
Councilor Olson also outlined that she hasn’t seen anything regarding the Budget Committee and thought that maybe something should be set up to have them meet before the end of the year.
It was the consensus for Acting Town Manager Varisco to contact Lou Silver, Inc. and for him to contact the Budget Committee’s chair to relay the Council’s wishes on a meeting.
Councilor Parker stated that he would like to have Superintendent Doug Smith come to a meeting to discuss the cost sharing formula. Acting Town Manager Varisco will contact him.
ITEM 10. Warrants: Town Warrant 9, 9A and Town Payroll 9 were circulated for signature.
ITEM 11. Executive Session – Pursuant to 1 M.R.S.A 6A to Discuss Employment Applications for Town Manager
Motion By: Councilor Olson—to enter into executive session pursuant to 1 M.R.S.A. 6A to discuss employment applications for town manager. Seconded: Councilor King, Voted 4-0 in favor.
Motion By: Councilor King—to exit the executive session and resume normal session. Seconded: Councilor Parker, Voted 4-0 in favor.
ITEM 12. Adjournment: Motion: Councilor King—to adjourn the October 24, 2011 Town Council Meeting. Seconded: Councilor Olson. There was no further discussion. Voted 4-0. Meeting adjourned 8:55 pm.
A true record, Attest:
Acting Town Clerk
Town of Veazie