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Council Minutes August 15, 2011

PRESENT:        Chairman Friedman, Councilor Perkins, Councilor King, Councilor Parker, Councilor Olson, Manager W. Reed, Deputy Clerk K. Humphrey, Office Administrator J. Reed, Police Chief M. Leonard,  
ITEM 1. The August 15, 2011 Veazie Town Council meeting was called to order at 7:00PM.
ITEM 2. Consideration of the Minutes
Councilor Parker stated that under item 5b he would like added that he thought the Town should put it out to bid when making a motion for WBRC.  He would have like to have gotten a couple more prices.                
Motion By:  Councilor Parker—to accept the August 1, 2011 meeting minutes as amended. Seconded:  Councilor Olson, Voted 4-0 in favor.  Councilor King abstained.  
ITEM 3. Consideration of Agenda
There were no additions.

ITEM 4. Comments from the Public
There were no comments from the public.
ITEM 5a.        Appointments - Approval
Councilor Perkins wished to wait one more meeting before appointing anyone.   

Councilor Olson inquired on what the policy was for appointing people to a full membership or associate.  Manager Reed stated that it is usually first come first serve.  

Councilor Parker wished to appoint Rod Hathaway to the Budget Committee.

Chairman Friedman stated he would like to wait until the next meeting as well to appoint people.  It was also noted they wished to advertise for it one more time.  

ITEM 5b.        County Mitigation Plan – Acceptance and Approval
Chief Leonard stated that the plan has be updated every 5 years.  The county goes around to each town to see what they have available for equipment in the case of a disaster.  

Motion By:  Councilor Olson—to make the following resolution:

Whereas natural disasters may occur at any time, we recognize that to lessen the impacts of these disasters we will save resources, property, and lives in the Town of Veazie;

Whereas the creation of the Penobscot County Multi-Jurisdictional Hazard Mitigation Plan is necessary for the development of a risk assessment and effective mitigation strategy;

Whereas the Town is committed to the mitigation goals and measures as presented in this plan; and

Therefore, the Town hereby adopts the Penobscot County Multi-Jurisdictional Hazard Mitigation Plan.

Seconded:  Councilor King.  Voted 5-0 in favor.  

ITEM 5c.        State Plowing Contract Revision - Approval
Manager Reed stated that Steven Thebarge had contacted him and outlined that a new revised contract would be sent over.  The new contract extends the renewal process to ten years with the option to cancel every year.   

Motion By:  Councilor Parker—to order the Town Manager to execute the revised MDOT Municipal Snow and Ice Control Contract – number 20091208000000003320 CSN 26629 as submitted.  Seconded:  Councilor Olson, Voted 5-0 in favor.

ITEM 5d.        Meeting Cancellation Protocol - Discussion
Manager Reed stated that Councilor Parker had inquired on what the protocol was for canceling meetings.                 
Manager Reed stated that in the case of special meetings, the Councilor who requests the special meeting can request to cancel the meeting.  Also, a lack of quorum, bad weather or legal issues can cancel a meeting.  

Regular meetings can be cancelled due to a lack of quorum, bad weather or legal issues.  

Councilor Perkins inquired whether it was written somewhere.  Manager Reed stated that that was the policy used and he thought it was written in former Town Manager Gerry Kempen’s old policy book.  

Councilor Parker outlined that if there is a quorum then the meeting should go on, it shouldn’t be cancelled.   
ITEM 6a.        Engineering Cost History Report - Discussion
Manager Reed stated that Treasurer Julie Reed gathered the information on the three vendors, Woodward & Curran, WBRC and CES Inc.  

Councilor Olson appreciated the information.  She outlined that it looked like they spent roughly $35,000 a year on engineering.  

Councilor Parker asked if Manager Reed could come up with the projected cost for the next five years.  Manager Reed stated that he could do as far as two years.

Member of the public Rob Tomilson inquired whether the Town had any big purchases coming up in engineering.  Manager Reed stated that next year there was nothing other than the highways projects budgeted.

ITEM 7. Additions by Council
There were no additions.

ITEM 8. Manager’s Report
The Town Council reviewed the following items:

a.      a copy of the Planning Board’s July meeting minutes
b.      a copy of the proposed amendment to the Veazie Land Use Ordinance that they had a public hearing on (August 9, 2011)
c.      a copy of a certificate that displays that Manager Reed is now a certified CDBG Program Administrator
d.      a copy of the lien report
e.      the final bidders prospectus approved by the Town’s attorney – it has been issued and will be in the newspaper shortly
f.      a copy of the Town’s fireworks ordinance
g.      a copy of the Municipal Assessment Manual
h.      a copy of the Penquis CAP letter and bill for the use of the community room.
i.      a copy of the franchise report from Time Warner Cable

Manager Reed outlined that there was a heavy turnout at the public hearing on the proposed land use ordinance amendment.  He added that he put the fireworks ordinance in to see if they wanted the Planning Board to take a look at it with the new fireworks law coming out soon.  Councilor Perkins stated that the way he read it, the ordinance protects the Town from the new law.  Councilor Parker outlined that he saw the definition of fireworks being above 250 feet.  He stated that the items they will be able to sell are under 250 feet.  Manager Reed stated he would ask the Town Attorney to look into it.

ITEM 9. Requests for Information and Town Council Comments
There were no requests for information or Town Council comments.

ITEM 10.        Review of Town Warrants 4, 4A and Town Payroll 4
ITEM 11.        Adjournment: Motion: Councilor King —to adjourn the August 15, 2011 Town Council Meeting.  Seconded: Councilor Perkins. There was no further discussion. Voted 5-0. Meeting adjourned 7:35 pm.

A true record, Attest:

Karen Humphrey
Deputy Clerk
Town of Veazie


Town Office: 1084 Main Street, Veazie, ME 04401
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