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Council Minutes December 20, 2010
PRESENT:        Chairman Hathaway, Councilor Friedman, Councilor Perkins, Councilor King,  Councilor Parker, Manager W. Reed, Deputy Clerk K. Humphrey, Office Administrator J. Reed, Assessor/CEO A. Thomas, Public Works Superintendent B. Stoyell, Parks & Recreation Director R. Young, Police Chief M. Leonard, Members of the Public.  
ITEM 1. The December 20, 2010 Veazie Town Council meeting was called to order at 7:00PM.
ITEM 2. Consideration of the Minutes
Motion By:  Councilor King—to accept the December 13, 2010 meeting minutes as written.  Seconded:  Councilor Perkins, Voted 5-0 in favor.   
ITEM 3. Consideration of the Agenda
Chairman Hathaway added Agreement for Emergency Medical Services as item 5c and Public Works Request Update as item 6b.  

ITEM 4. Comments from the Public
There were not comments from the public.  

ITEM 5a.        Solid Waste Discussion
Manager Reed outlined that the Town has an option to execute a second year of the contract or it can drop the contract all together.  It was decided to have Manager Reed draft up an RFP for solid waste collection and a list of vendors.    

There was discussion on recycling and whether it cost the Town or saved the Town money.  Manager Reed outlined that it all depends on the market, overall the Town does fairly well with recyclables, especially paper.  

ITEM 5b.        Holiday Hours Discussion
Councilor Friedman stated that he had noticed that some offices around the State were taking half a day off on Thursday and didn’t know if the Town Office would be doing the same.  It was decided that the Town Office would be open all day on Thursday and closed on Friday which is a holiday if the holiday falls on a Saturday such as Christmas does this year.   

ITEM 5c.        Emergency Medical Services Contract
Captain Metcalf outlined that over the past three years the Fire Department has been operating under an agreement with the Town of Orono which has been a great partnership.  This extension is for another three years.  The agreement allows Veazie to have continued patient care down to the hospital.  

Councilor Friedman stated he thought the hospital restocked the ambulance and wondered why the agreement said Orono will restock it.  Captain Metcalf explained that some times they cannot get to the hospital so Orono will restock the ambulance     then go to the hospital themselves to replace what was taken to restock Veazie’s ambulance.  
Chairman Hathaway inquired about the monies involved.  Captain Metcalf outlined that the department has brought in $3,880 for the 2010 calendar year.  The department bills Orono quarterly, $40 a call.  

Chairman Hathaway stated that he would like to see some information, revenues and costs associated as well as the number of calls.  

Motion By:  Councilor Perkins—to authorize the Town Manager to sign the “Agreement for Emergency Medical Services: Town of Orono and Town of Veazie dated December 17, 2010 on the Town of Veazie’s behalf.  Seconded:  Councilor King, Voted 5-0 in favor.

ITEM 6a.        Comeau Property Matter
Scott Hall was present to discuss the possible sale of the Comeau property that abuts the municipal building lot.  It was the consensus of the Council for Manager Reed to negotiate a price and come back to the January 3rd meeting.   

ITEM 6b.        Public Works Request Update
Public Works Director Brian Stoyell provided the Council with information on pickup sanders that they had requested at the December 13th meeting.  There was discussion on whether to buy one with a single motor or dual motor.  
Motion By:  Councilor Parker—to purchase a single motor poly sander for $3,689.40 as long as the price includes the cost of freight.  Seconded:  Chairman       Hathaway.  Captain Metcalf stated that from a public safety perspective a sander on the back of a pickup truck would be better for the Fire Department and Police Department areas.  Voted 2-3, motion fails.   

ITEM 7. Manager’s Report
                The Town Council reviewed the following items:

a.      a follow-up email from George Harris of Micronetixx
b.      the Water District’s audit and management letter
c.      the Sewer Distrct’s audit
d.      an article from Governing Magazine that the Assistant City Manager of Brewer was sharing this week.
e.      a copy of a thank you letter to Officer Haslam of the Police Department.
ITEM 8. Requests for Information and Town Council Comments
Chairman Hathaway outlined that Manager Reed, Deputy Clerk K. Humphrey and he are going to be trying to set agendas by Wednesday and getting it out.  Minutes will not be placed on the website until after they are approved.

Manager Reed outlined that Deputy Clerk Humphrey is working on having the manager’s report available online on the Town’s website as a PDF starting after the new year.

Councilor Friedman inquired that if the agenda is going to be set on Wednesday if the Council could get it by Thursday.  Manager Reed stated the goal is to have an agenda out on Wednesday and packets on Thursday.    

ITEM 9. Warrants: Town Warrant 13, 13A and Town Payroll 13 were circulated for signature.  
ITEM 10.        Adjournment: Motion: Councilor King —to adjourn the December 20, 2010 Town Council Meeting. Seconded: Councilor Friedman.  Voted 5-0. Meeting adjourned 8:33 pm.

A true record, Attest:

Karen Humphrey
Deputy Clerk
Town of Veazie


Town Office: 1084 Main Street, Veazie, ME 04401
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