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Council Minutes August 30, 2010

PRESENT:        Chairman Hathaway, Councilor Friedman, Councilor Perkins, Councilor King,  Councilor Parker, Manager W. Reed, Deputy Clerk K. Humphrey, Parks & Recreation Director R. Young, Public Works Director B. Stoyell, Members of the Public. Fire Chief G. Martin arrived late.   
ITEM 1. The August 30, 2010 Veazie Town Council meeting was called to order at 7:00PM.

ITEM 2. Consideration of the Minutes
Motion By:  Councilor King—to accept the August 16, 2010 meeting minutes as written.  Seconded:  Councilor Parker, Voted 5-0 in favor.  
ITEM 3. Consideration of the Agenda
There were no additions to the agenda

ITEM 4. Comments from the Public
There were no comments from the public.

ITEM 5a.        Public Works Projects Update
On Friday, August 27th the Town signed a contract with Sunrise Construction to do the Buck Hill and Jackson Drive projects.  Public Works Director Brian Stoyell outlined that they will start on September 13th and will have things done by the end of the month.    
ITEM 6a.        RFP Review
Manager Reed outlined that MDOT expressed interest in contracting with the Town or a contractor it’s plowing of US Route 2/State Street and asked to be kept informed.
In regards to the plowing RFP, Councilor Parker asked who would pay for the salt. Manager Reed said the Town would pay for it.    
Chairman Hathaway asked if it was in the RFP that the Town has the right to reject any and all bids.  Manager Reed said that it could be placed in the document.  Chairman Hathaway discussed evaluating bids and whether any Councilors wanted Manager Reed to gather any information to help in determining whether it is a good bid or bad bid.  Councilor Perkins stated he would like to have an idea on what percentage of Public Works budget is the plowing.  Manager Reed outlined that he thought it was around a third of the budget.  

There was discussion on where the contractor would keep their trucks.  Councilor Parker stated that as long as they meet the desired response time it shouldn’t matter where they keep their trucks.  Councilor Friedman asked what the response time would be.  Councilor Parker outlined that most response times are one hour.

Councilor Parker suggested changing the depth of snow requirement for the contractor to initiate plowing from 1 ½ inch to 1 inch.    

It was the consensus to have bids for the September 27th Council meeting.  

Chairman Hathaway outlined that he would like to see an estimate on the cost of grounds maintenance for Public Works.  Councilor Parker stated that he would like to see what makes up the entire 100% of the department as well.  

Chairman Hathaway asked what the timeline was on the grounds maintenance RFP.  Manager Reed stated that he would like to get it out as soon as possible but have a longer timeline than the plowing RFP.  The department will do its own fall pick-up this year.  
Manager Reed stated that he will place ads in the paper for both RFPs after updating and an additional review of the documents.  
ITEM 7. Manager’s Report
                The Town Council reviewed the following items:
a.      an informational packet from a presentation – Strategies to Survive a Tough Economic Downturn.  
b.      A copy of a thank you letter to Chief Leonard from Penquis C.A.P.
c.      A copy of the MMA election results.
ITEM 8. Requests for Information and Town Council Comments
Councilor King stated that the flower/shrub beds out in front of the building looked really good.  

Community Center Redevelopment Advisory Committee Chair Don MacKay outlined that he appreciated the support for the Veazie Days.  He wanted to recognize Recreation Director Rob Young for all the work he did.  Dennis Farnham from Public Works did a really nice job as well.  He also wanted to thank the officer that led the 5K race.  Overall, it was a successful day.  
Chairman Hathaway outlined that the Council should do interviews for an auditor before the next audit season.  October or November would be a good time to do interviews.  He suggested the Council discussing it at the next meeting to decide how they would like to do it.  

ITEM 9. Warrants: Town Warrant 5, 5a and Town Payroll 5 were circulated for signature.  
ITEM 10.        Adjournment: Motion: Councilor King—to adjourn the August 30, 2010 Town Council Meeting. Seconded: Councilor Friedman—there was no further discussion. Voted 5-0. Meeting adjourned 7:36 pm.

A true record, Attest:

Karen Humphrey
Deputy Clerk
Town of Veazie


Town Office: 1084 Main Street, Veazie, ME 04401
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