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Council Minutes July 6, 2009

PRESENT:        Chairman Perkins, Councilor Friedman, Councilor King, Councilor Parker, Manager W. Reed, Office Administrator J. Reed, CEO A. Thomas, Rec. Director R. Young, Fire Chief G. Martin, Police Chief M. Leonard, Travis Noyes and Donald MacKay from the public and Councilor Hathaway was absent and excused.
ITEM 1. The July 6, 2009 Veazie Town Council meeting was called to order at 7:02PM.

ITEM 2. Consideration of the Minutes
Councilor King pointed out that Item 2 should have read 4-0-1 and that the motion for Item 6A was seconded by Councilor King

Motion By:  Councilor King —to accept as the June 22, 2009 meeting minutes as amended.  Seconded: Councilor Friedman, Voted 4-0 in favor.

ITEM 3. Consideration of the Agenda-nothing was added to the agenda
ITEM 4a.        Meeting Schedule Calendar

Manager Reed discussed the calendar schedule presented for the Council Meeting and the Department Head Meetings. Councilor Friedman asked if Councilor Hathaway was aware of what was on the calendar and mentioned that the calendar should have included all Public meetings, such as Sewer District, Water District, RSU Board, and Planning Board meetings. Additionally, it was requested that dates be included when the Town Manager would be out of the office attending  meetings such as in Augusta. Also to be included was all staff training dates. Manager Reed stated that some of the trainings are not set forth a year in advance. Councilor Parker stated that maybe a calendar by month would work. Manger Reed stated that would be developed.

Motion by--Councilor King to have council meetings 1st Monday of the Month and accepted the calendar as presented.  Seconded: Councilor Parker Voted 4-0 in favor

ITEM 4b.        Community Center Redevelopment Advisory Committee

Manger Reed discussed Don MacKay’s letter written in reference to the reuse of the Community Center. The letter sent to Councilor Chair Perkins. Manager Reed stated that that CES was going to look at the facility and update the previous evaluation to help render a best use for the facility. He stated that the group was asking that the council appoint a committee to study the best use of the community center

Chairman Perkins called on Mr. MacKay and he reiterated what Manager Reed outlined and asked for the Council to commence forming and appointing a committee to look for best use of the facility. The council agreed that the community should be involvement.

Motion by--Councilor King to establish a Community Center Redevelopment Advisory Committee with (7-9) members to be appointed by the Town Council at large from the applications received. Seconded by : Councilor  Parker vote 4-0 in favor.

ITEM 4c.        Goal & Objectives List
Manager Reed asked that each councilor list at least 5 goals and objectives and then the list would be compiled and prioritize

There was a brief discussion about putting a sign in the triangle. The Manager also outlined a discussion with Mr. VanAken pertaining to an informational sign by May Street.

ITEM 5a.        Communications Update

Implementation of work order forms for the public works department has been created so that requests can be tracked. What has happened in the past is urgent things would come up and other items could be overlooked.

Manager Reed explained that the Town will be archiving all the e-mail correspondence in the same area on the server. Examples were handed out to demonstrate how the server will store the info and the CC’s information.

Manager Reed stated that a TV was set up in the Town Office to display the Town’s Government Channel. The Town will also be updating the Government Channel system.

Manger Reed handed out examples of Herman’s newsletter and stated that staff was looking at examples of other town’s Newsletters. Manager Reed stated that we will try to add stories into the newsletter.

Travis Noyes recommended that each department maybe do a blurb on individuals and Chairman Perkins mentioned that councilors could be spotlighted.

ITEM 5b.        RSU Assessment Notice

The assessment for the new RSU has been received by the Town. The Town Manager Reed and Tax Assessor A. Thomas believe that the figures were incorrect so Kelley Clenchy sent a letter to clarify the assessment and that the final figure will not be final until the audit is final. The amount of the warrants were discussed. The carry forward amount was discussed but Manager Reed stated that there are still a lot of unknown.  The future RSU board could change the agreement at a later date.

Tentatively the plan is to work with the RSU to prorate the 158,000 over 12 months and it will $232,000 less the peroration per month. Manger Reed explained that this has created a downfall for our investment portfolio because the big draw down in advance to the creation of the new RSU.

ITEM 6. Comments from the Public
There were no comments from the public.

ITEM 7. Manager’s Report

Manager Reed spoke with Laura Rose Day and she informed him that NOA was giving the Penobscot River Restoration Trust some $6.1 million dollars for the Great Works Dam decommissioning and baseline study.

The Town will be installing a Bus Stop unit by the Community Center parking lot to encourage senior use of the bus service.

Maine Safety Labor Board came in two weeks ago and the Town has been served notice of violations. There were nine finable violations. At the Department Head meeting in the morning staff will do a punch list. Manager Reed believes that many of the items can be mitigated

CEO A. Thomas provided copies of two letters he issued that have been addressed to William Drinkwater and Anne Morrow about ordinance violations

Manager Reed stated that he received a call from the Manager of Casco Bay and that they will not be having a hearing in council Chambers next month for air emissions re-licensing.

ITEM 8. Requests for Information and Town Council Comments
Councilor Parker asked about rent of upper level of Community Center. Manager Reed stated that he is in the rears by a large figure but that Mr. Kennedy claims there has been community contribution. Manager Reed stated that if there is community contribution he needs to document it and turn it into the Town Office for credit towards his outstanding bill in excess of $11,000.00. Councilor Friedman is asking for a time line for the rent to paid by Kennedy and will postpone setting a payment plan until the August 3rd  Meeting. Councilor Parker asked that Kennedy be asked to attend the next council meeting to discuss his options.

Comments were made on how nice the Old Dang property pavement came out.

Question to Chief Leonard What has happened with the Intrepid? He has been letting supervisors use to go to meetings because the book value was 2400 and the high bid was only $750.

Manager Reed stated that Bulldozer sold for $14,500 minus the auction fee and the Town should receive the check this week sometime.

Councilor Parker asked Rec. Director Young about numbers for recreation program. R. Young stated that today was only 17 but last week up in the high 20’s 30’s. The program has had as many as 37 which is the highest number that they have had. The rain has put a damper on things but the children are adapting well.

ITEM 9. Warrants: Town Warrant 1, 26A & 26B, Town Payroll Warrant 1 and School Warrant 26A were circulated and signed.  
ITEM 10.        Adjournment: Motion by: Councilor Friedman–to adjourn the July 6, 2009 Town Council Meeting. Seconded:  Councilor King—there was no further discussion. Voted 4-0. Meeting adjourned 8:21pm.

A true record, Attest:

Julie D. S. Reed
Office Administrator
Town of Veazie


Town Office: 1084 Main Street, Veazie, ME 04401
Hours: Monday - Friday 8:00am to 4:30pm
Phone: (207) 947-2781 Fax: (207) 942-1654
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